USENIX Association Development Associate

Headquarters: Berkeley, CA
URL: https://www.usenix.org/

• Expanding relationships with our current sponsors
• Sourcing new sponsors
• Selling exhibit space
• Coordinating federal and private grants to support events and the organization as a whole
• Managing all details of sponsor contracts from initiation through completion
• Optimizing processes and operations of the department

• Coordinate exhibition services for USENIX events
• Under direction from Development Manager, prepare requests for proposals and solicit bids for decorator services at 4+ events per year
• In collaboration with external decorator and Development Manager, take lead on development of exhibit and conference floor plans 
• Track sponsored vendor Birds-of-a-Feather Session deliverables, assist in scheduling and in coordinating catering, signage, and other deliverables
• Maintain excellent communication with external contractors, and coordinate exhibitor logistics 
• Maintain accurate and up to date run of show, coordinating closely with Conference Team, external contractors, and Development Manager to ensure optimum sponsor and attendee experience
• Work with Development Assistant to maintain meticulous records and cross train on administrative and event production tasks
• As needed, travel to USENIX events to assist with sponsor exhibits and events, including installation, run of show, tear down, and catering, in collaboration with conference management and other onsite team members
• As needed, represent USENIX to vendors and attendees at external events
• Operate independently in routine interactions with sponsors, and exercise the ability to identify situations when escalation to management is appropriate 
• Work independently and remotely, while maintaining excellent communications with both internal and external contacts, maintaining consistent availability based on the team’s fast-paced schedule to ensure optimal experience by sponsors
• Assist with managing deliverables for major supporters and/or donors as requested, using discretion and sensitivity in any direct communications as directed by the Development team management 
• Provide regular activity reports on exhibitor activity using Salesforce, G Suite, Cvent, and other software tools
• Coordinate with Production Team to advise of print and exhibits graphic requirements, and ensure sponsorship content is properly posted to web pages and print materials as needed
• Take lead on delegated conference sponsorship projects, using creativity and independence, while delivering regular reports on progress to the team as a whole 

• Minimum bachelor’s degree or equivalent
• Strong interpersonal and communication skills; superior written and verbal abilities
• Ability to function well in a fully distributed team: self-motivated, reliable, communicative, transparent, adaptable, and highly responsive.
• Upbeat, professional attitude that carries through via telephone and email exchanges
• Ability to manage frequent high-pressure situations with good humor and patience
• Excellent organizational skills, with dogged attention to detail; ability to manage multiple projects and juggle deadlines
• Proficiency with office productivity software, primarily G Suite; enthusiasm for learning new software tools
• Familiarity with exhibition management
• Experience with CRM required; Salesforce experience a plus
• Strong work ethic, with the ability to maintain calm productivity in a fast-paced environment
• The ability to understand and convey the value of USENIX events (once trained)
• Ability to travel and attend events as needed
• Experience with distributed teams or remote work preferred
• Strong and frequent sense of humor 

• Lead generation experience
• Event management experience
• Sales strategy experience
• Familiarity with project management software and Cvent
• Familiarity with technical communities and ability to acquire broad understanding of a variety of highly technical conference content

To apply: [email protected]