How do you stay on task?

Interview with Steven Wade, a software engineer working on a remote team

I use Trello to track my tasks across their phases. The Mac app Tyme to track what I'm working on at any given moment.

I also use Slack reminders heavily. I have 2 daily recurring reminders - one at 8:30am and the other at 4:30am - to check GitHub for any pull requests that I've been tagged to review.

All of those things mixed with a consistent schedule help.

Learn more about how Steven works remotely, including his work routine, habits and how he found his remote job

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Interview with Celine, a VP of People Ops and remote team member

Being remote did not change the way I work. Not at all.

I know what I have to do, and I organize myself accordingly. Working from an office or being home did not change a thing.

Being remote means you need not be shy in asking questions and being autonomous on your role.

Celine has experienced the highs and lows of working with remote and hybrid teams—see her tips for thriving as a member of a remote team.

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Interview with Tara, a remote director of research and administration

I am very routine-oriented (ask my husband!). Lists are also very helpful—I love checking things off.

And I do try to complete the most dreaded task first, to get it out of the way.

A move to be closer to a spouse's job led Tara to remote work—see her tips for staying productive and organized as a full-time remote director.

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Interview with Sarah Archer, a content marketing manager & remote work techie

I create weekly goals at the beginning of the week and circulate them with the team. That keeps me accountable for what I need to accomplish on a weekly basis.

Then, I personally break down what I’m going to tackle each day.

Once I’m in the right mindset, I set goals on a daily basis so I don’t feel overwhelmed by the amount of tasks I need to complete by the end of the week.

From noise-canceling headphones to Basecamp—content marketer Sarah shares her must-have remote work tools & essential productivity tips.

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Interview with Deborah, a remote entrepreneur changing perceptions about remote work

By design, I generally enjoy my work, which means that it's not too difficult to stay on task. That said, when it's one of those times that my attention span is short, rather than force myself and not be very productive, I'll go away and come back to the task when I am ready to.

I may also give myself a deadline with a reward, i.e., work on this task solidly for an hour, and then I can do something I really want to do, ahem, Netflix hehehe!

Deborah has traveled the world sharing her research about the pros of remote work. See how she is helping companies and clients understand the importance of location independence.

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Interview with Emma, a freelance marketing consultant

By regularly checking that to-do list! Each time I finish a task, I’ll cross it off the list with great satisfaction and then move on to the next thing.

And if I find one particular task is taking longer than expected, I’ll break it down into sub-tasks that mean I can cross off more things!

Emma is thriving as a freelance marketing consultant—see her tips on managing client demands & making yourself marketable as a freelancer.

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Interview with Audrey, a military wife thriving as a marketing manager

I’m a very structured person, and I thrive on routines, so work blocks are my BFF. I love looking at my day and designating specific chunks of time to certain things.

Here’s an inside look at how I typically set up my day with work blocks:

This can vary if I have meetings, but generally, the rule is that I do my creative work in the mornings, and save my less-creative work or my more administrative tasks for the afternoon when I’m feeling less invigorated:

8 am

• Organizing and prioritizing tasks
• Answering emails and Slack messages
• Making a to-do list of everything I want to accomplish for the day
• Prioritizing the list

8:30 am - 11 am: Creative work

• Writing projects (blogs, articles, etc.)
• Planning work (webinars, FB live events, and any creative brainstorming that needs to be done)

11:30 am: Break and lunch

12pm: Catch-up

• Email check
• Scheduling meetings
• Sending follow-ups, inquires, etc.
• Checking in with team members on project statuses, etc.

1 pm - 3:30 pm: Work block for less-creative tasks

• Accomplishing all other tasks on the to-do list,
• Wrapping up projects of the day
• Planning for tomorrow (writing meeting agendas etc.)

Marrying an active-duty army officer sent Audrey on the search for a remote work position—see how she has established her career while staying on the move.

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Interview with Mehmet, a nomadic digital maker and entrepreneur

Disconnect as much as you can. Go offline, if possible.

In this always-connected era, all of our tools require connectivity. As an engineer, I always try to have my development environments somewhat offline-ready. This step allows me to do some creative work or bootstrap some mini-tool for myself while I take a flight. This also helps if I have bad WI-FI in a weird location (like up in the mountains) or a coffee shop.

To me, the best productivity is when I am “not communicating.” As remote-teams, we tend to go heavier on “communication” and put importance on “presence.” This can be a big enemy for productivity and focus.

Mehmet has embraced his remote team leadership style. Hear about his most helpful productivity trick and why he has "quiet" days for his staff.

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Interview with Cecilia, a content writer managing her remote career in Dubai

First of all, by blocking all distractions using the apps, I mentioned above.

However, I believe distractions are not a sign of laziness, but fatigue or boredom. So when I notice I'm getting distracted, I just take a 10-minute break.

That means getting up and away from my computer. I make tea, get a snack, or even stand in the balcony for a few minutes. I've found that to stay creative and focused; it's better to take breaks rather than force myself to stay on task when my mind is telling me it needs some rest.

Also, when I notice I'm distracted, I remind myself of my priorities. Is Instagram more important than my work? If it isn't, why am I spending time on Instagram when I need to be working? There's a time to scroll through my social media feeds, and there's a time to work.

Cecilia got her start translating blog posts, and in 2018 she went fully remote. See her tips for managing an international remote work career.

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Interview with Pola, a Paris-based content writer

By limiting distractions. That could be silencing the phone, changing online status to “do not disturb,” or not checking emails right as they come in. If I’m looking at a blank page too long, doing a few stretches can help. Oh, and coffee!

A job ad in an online group led Pola to find her ideal career as a content writer—see her remote work & job seeking takeaways.

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