Corbel Property Mgmt Admin Assistant

READ FIRST

• Seeking native-English speaker

• 100% Remote position

• Business operates in NYC

• Must have background in corporate, finance, insurance and/or legal work.

BUSINESS DESCRIPTION

Corbel Property Management manages condo buildings in New York City. Corbel manages these buildings’ finances, insurance and legal / governing frameworks. 

JOB DESCRIPTION

We are a property management business seeking an “Assistant Admin” who will be trained to become a “Property Manager.” No previous Property Management experience required. As the Assistant Admin they will be responsible for interacting with Clients and other Admin Professionals directly, in order to Gather, Organize and Process info (financial, legal, etc). You must be a native speaker of English and be comfortable with basic math. The position is full time, 9am to 5pm EST (New York City time). More info in the Job Description.

GATHERING INFO - Collect personal, equipment, or financial data for forms and documentation via email, phone calls, texts and photo-documenting. MAIN SKILLS: Assertively and proactively ask questions and identify gaps in information.

ORGANIZING INFO - Log information accurately in the correct Google Doc or Spreadsheet using a neat, logical, and professional format. MAIN SKILLS: Enjoy documenting and organizing for clarity and ease of use

PROCESSING INFO - Ensure all information entered on forms, spreadsheets, etc., is accurate. MAIN SKILLS -  Use checklists, double-check work, spot patterns indicating errors, and investigate thoroughly.

Our company is young, we’re still creating our workflows, sometimes sharing responsibilities. 

HOURS & PAY

TIMES & ZONE 9am to 5pm Eastern Standard Time Zone (NYC Time Zone). 

HRS / WEEK 30 - 40 hrs per week. Greater or less than that amount must be discussed with supervisor.

HRS TRACKING Staffmember will track their own hours and submit them each week. 

PAY Range is $2,000 to $2,500 per month.

TASKS IN DETAIL - You don't need to know how to do anything below. You just need to be trainable.

1. INSURANCE RENEWALS - Aiding the insurance company in gathering information, filling forms, and filing information related to building property insurance renewals.  

2. PROPERTY TAX CHALLENGES - Assist the lawyer who will appeal the property taxes in the gathering, filling out, and filing of forms.

3. GATHERING INFORMATION, ETC - More gathering information, filling forms and filing it!

4. DOMECILE - Uploading documentation to the software called Domecile.

5. CITY, STATE REGISTRATIONS - This means gathering info to fill out sometimes not- very- easily- understood government forms. These include the Storefront Registration, Supplemental Storefront Registration, RPIE Statement, HPD Property Registrations and other hits. 

6. RENEWING TENANT LEASES - Work with the Property Manager for assembling lease renewals for standard and Rent Stabilized leases.

7. TENANT-CANDIDATE FIELDING - Fielding inquiries from potential tenants and assembling their documents.

8. APPFOLIO ENROLLMENT - Assist new tenants with enrolling in the payment portal - Appfolio. 

9. LIAISON - Liaison with buildings’ accountants, CPAs, and related tax attorneys, vendors, tenants and owners to work out bookkeeping issues. 

10. BUDGETING HELP - Assist with budgeting questions and recommendations. Recommend action where there is a pressing need, ie a building’s cash flow is going to hit negatives. 

11. EXPERTISE DEVELOPMENT - Investigate and build knowledge base around NYC coop, condo, and rental building finances and bookkeeping. 

12.  UPLOAD RESIDENT INFO - Put all residents/owners/tenants info into Appfolio.

13. RESIDENT PORTALS - Get all residents/owners/tenants to activate their Appfolio accounts.

14. TRANSITION BOOKKEEPING - Importing financials from preceding property management companies to our software.