People Architects Executive Assistant & HR Administrator

People Architects is leading a search for a growing entrepreneurial company seeking an Executive Assistant & HR Administrator.

This is an ideal opportunity for someone who enjoys being the person others rely on. You'll serve as a trusted resource for employees, a key partner to leadership, and an important connector across the organization. You'll help create structure, improve communication, support company culture, and ensure day-to-day operations run smoothly.

Our client has built a successful and growing business and is at a stage where stronger operational support is needed to help leadership stay focused on growth, innovation, and strategic priorities. This role will have the opportunity to work closely with company founders and leadership while helping create a positive employee experience across a fully remote organization.

We're seeking someone who enjoys variety, thrives in a fast-paced environment, and takes pride in helping people and organizations operate more efficiently. This role combines executive support, HR administration, employee engagement, and day-to-day coordination responsibilities that help keep the business running smoothly.

We're looking for someone who enjoys being the go-to person behind the scenes: handling details, coordinating activities, supporting employees, and creating the structure that allows others to do their best work.

Responsibilities:

• Manage calendars, scheduling, and meeting coordination for company founders and leadership.
• Coordinate business travel arrangements and itineraries.
• Monitor and help prioritize email communications.
• Prepare meeting agendas, notes, and follow-up action items.
• Support leaders with document preparation and administrative projects.
• Serve as a trusted organizational partner who helps keep priorities moving forward.
• Serve as a primary point of contact for employee questions regarding benefits, PTO, payroll coordination, and company policies.
• Coordinate employee onboarding and offboarding activities.
• Maintain employee records and HR documentation.
• Assist with benefits administration and employee communications.
• Coordinate performance review administration and employee-related processes.
• Partner with leadership and external HR resources when employee issues arise.
• Help ensure HR processes remain organized, compliant, and consistent.
• Coordinate employee recognition programs, birthdays, anniversaries, and special events.
• Assist with company meetings, virtual events, and employee engagement initiatives.
• Support internal communications and employee announcements.
• Help foster a positive and connected culture within a fully remote workforce.
• Coordinate vendors and external service providers.
• Maintain organizational systems, records, and documentation.
• Support ongoing business initiatives through strong communication and follow-through.
• Assist leadership in creating greater structure, accountability, and operational efficiency.

Qualifications (Required & Preferred):

• 3+ years of experience in executive support, HR administration, office administration, people operations coordination, or a similar role.
• Experience supporting senior leaders, founders, or executives.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Demonstrated ability to handle confidential information with discretion.
• Experience supporting a remote workforce.
• Experience with HRIS, payroll, or employee management systems.
• Exposure to onboarding, benefits administration, employee communications, or recruiting coordination.
• Experience within entrepreneurial or founder-led organizations.

We are committed to a diverse and inclusive workplace. People Architects and our clients are equal opportunity employers and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Applicants for employment with any of People Architects, clients will ever be asked to provide money (even if reimbursable) as part of the job application or hiring process.

*no external agencies/3rd parties.