Ascent Yard Care Operations Lead—AI Powered Quoting Content Communications

Company: Ascent Yard Care

Compensation: $3,350.00 USD monthly. Paid via Wise. Pay raises and bonuses for top performers.

Time zone: PST with 3–4 hours daily overlap Monday to Friday, async for the rest

Contract: Full-time contractor

TO APPLY: Read the entire job posting, complete the test project and submit the test project.

 

Mission

Ascent Yard Care is restoring balance to British Columbia’s ecosystems by eradicating the invasive species that threaten our planet’s biodiversity.

We are building the most advanced field operation in Canada to eliminate invasive species and regenerate natural ecosystems at scale.

We’re not hiring an assistant. We’re hiring an operator. Ascent has built an operational machine using AI, automation, and design thinking to revolutionize how landscaping services run. Using our systems you will manage quoting, marketing, and communication end-to-end and fully independently. If you love working with efficient systems, using AI tools, and moving fast without supervision, you’ll thrive here.

This post is detailed because we’ve already built and refined our systems. We want applicants who understand the mission and can execute with focus. Your output will directly shape how the company scales.

Role Overview

This role covers multiple functions, each system is already built and running. Your job is to execute with consistency and precision using clear processes and AI tools.

This isn’t a support position. You’ll be expected to use highly efficient workflows and manage your own schedule.

You will provide highly responsive communication, use ChatGPT, VEO 3, satellite imagery, automation tools, and Jobber CRM to make quoting, communications, and marketing more efficient and accurate than any competitor in the industry. You will have direct access to customers through the main inbox and phone number (text only).

 

What You’ll Do:

Quote Preparation

• Respond rapidly to incoming leads and collect the required information (photos, name, address, contact details, and description of project)

• Follow up until all details are gathered.

• Use Google Street View, Apple Look Around, and satellite imagery to create annotated screenshots of the property.

• Use ChatGPT to identify and list the plants in the photos sent by the customer and draft initial quotes (to be finalized by the founder)

Content Production

• Create AI-generated SEO articles using ChatGPT and post on the Ascent Yard Care blog

• Create AI-generated videos using VEO 3

• Promote offers, discounts and seasonal promotions across social media and Google Business Profile posts

Communication

• Respond to leads that come in via text, voicemail, missed calls, and emails to collect the required information in order to prepare a quote (we do not answer the phone, text only)

• Maintain a professional, helpful tone in all communications.

• Convert quotes

• Convert one off customers into recurring customers

• Draft email replies using ChatGPT and premade response templates

Organization

• Audit texts, voicemail, missed calls, and emails ensuring nothing gets missed.

• Use Jobber CRM to categorize customers, mark invoices as paid and follow up with the overdue invoices

• Continuously optimize internal workflows using automation and data.

Bonus Skills

• Build further automations using n8n, Lindy, or Zapier to save time and increase throughput.

 

Requirements

• Extreme ownership mentality.

• Excellent written English.

• High output under minimal supervision.

• Comfortable learning new software tools.

• Detail-oriented and organized.

• Ready to become an expert in AI-tools

• Extremely high standards. The goal isn’t to quote jobs. The goal is to remove all friction between the lead and quote approval.

 

Expectations

• Operate like it’s your company.

• No excuses, no bureaucracy, no waiting for approval.

• Output matters more than hours.

• Learn fast, move fast, fix fast.

 

Why This Matters

Ascent Yard Care is proving that small, focused teams using advanced tools, efficient operations and design thinking can outcompete large organizations. You’ll help build a model for how AI integrates into real-world operations. Not someday, right now.

 

Compensation

Strong pay raises tied to impact. Growth potential is unlimited for top performers.

 

Apply

Send a concise message that proves you understand the mission and complete and submit the test project detailed below.

Key Performance Indicators We Track

 

Lead Qualification & Quoting

• Quote value closed per week

• Quote turnaround time

• Quote approval rate

• Number of one off customers converted to recurring customers

 

Marketing & Content Production

• Number of new leads received

• Weekly social engagement

• SEO articles published per week

 

Communication & Responsiveness

• Average response time

• Daily inbox zero compliance