It was back in 2012 or so when we were building our first eCommerce business. We had just graduated from college, and we were reaching a point in the business where we needed to start bringing on more people to help grow the company. We already had a core team of full-time and part-time team members, and we were looking to expand that team without breaking the bank.
It was around this time that we were introduced to the idea of hiring remotely from another entrepreneur that we had met. He tipped us off to a site called Odesk (now Upwork).
We started posting jobs on the platform and began interviewing. Eventually, we quickly became addicted to building up a team of remote talent from all over the world to help as we continued to scale the business.
After years of hiring remotely with our first business and running into many frustrations, we decided there must be a better way, and we started FreeeUp.
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Today, we run FreeeUp.com full time. FreeeUp is a marketplace connecting virtual assistants, freelancers, and agencies with digital businesses in the eCommerce and marketing spaces.
As I said above, we founded FreeeUp out of frustrations we were having with the other online hiring platforms. We wanted a more reliable way to find top talent remotely.
FreeeUp interviews and vets thousands of freelancers every single week then only allows the top one percent into the network. We take care of the pre-vetting, and interviewing for business owners, saving them time on the front end of the hiring process.
As businesses post jobs, we introduce them to one qualified candidate from the network at a time. Businesses can meet as many freelancers as they need until they’ve found the best one for their work.
On the backend, FreeeUp protects businesses from turnover. In the rare case that a freelancer has to quit, FreeeUp will replace them immediately and cover any applicable replacement costs.
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We are both early risers. We like to get up early, get on the same page with our teams, clear our emails and Skype, address any major issues, get planned for the day, then launch into meetings, phone calls, interviews, and projects.
The crazy thing is that we both live on opposite sides of the country in different time zones. I’m in Denver, Colorado. Nate is in Orlando, Florida.
Our days are different in that Nate takes most of the company’s podcast interviews, client calls, sales calls, etc. while I am more focused on behind-the-scenes marketing, content, advertising, and recruitment.
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We’ve both matured a lot over the past eight years of working with one another. I think that our ambitious attitudes and ways of approaching business have rubbed off on each other and taught us how to be most effective working with one another.
When we first started working together on our first business, our work styles were slightly different. Today, I’d say that we are very much on the same page and work to share best practices as we find them in our own daily routines.
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We both have dedicated workspaces within our homes where we regularly work and move around from throughout the day.
We both also enjoy getting out and going for walks while taking phone calls. I also tend to move around to different coffee shops in my local area as well when I need to change up the space and get different inspiration for the day.
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We both have our own ways of staying organized and keeping the ship moving forward. Given that most of Nate’s time is spent on interviews, recordings, and phone calls, Google Calendar serves as his main tool for keeping his day on task and moving forward.
On my end, I spend more time working on different growth projects within the business.
I plan out my day the night before to make sure that I allocate enough time to each project that I’m working on. I then follow that game plan each day while allowing for some adjustments when needed.
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We both love the freedom that it allows. With our first business, we had an office with a staff that we went into every day. While it had its perks, we both really love the independence of working from home, communicating online, and being able to work from anywhere we go.
We also love that we’re not limited to whom we can hire.
With the rapid growth of the freelance economy all over the world, we can tap into talent from all over the world. It’s allowed us to meet some really amazing people and build a completely remote company. We wouldn’t have been able to do that without remote work.
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I think anyone that works remote will say this...sometimes it gets lonely. There are days that we wish we lived closer so that we could get together, brainstorm, and spend the day working together. It’s a different dynamic when together in person rather than on a phone or video call.
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Skype, Viber, and Zoom for live chats, phone calls, and video meetings. Trello, Jira, and Notes for project management. Calendly and Google Calendar for scheduling appointments and meetings.
We’ve been working together for 8+ years, so we’ve really figured out the best ways to keep communication strong between ourselves and our entire team even though we’re all located around the world. For us, communication is everything.
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Together. Every week, we have multiple phone calls where we go over the highest priority projects within the business. We make sure that one of us is leading the project and that we have other people on the team supporting our efforts.
For FreeeUp, it all really boils down to three things:
The majority of our projects have a connection to those three core goals. If we can always be focused on those, we believe that we’ll continue to see growth in the long run.
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Communication, communication, communication. Have set methods for providing daily updates, meeting weekly, and staying on the same page with clients.
The more you stress communication upfront, the stronger the relationship could become over the long run.
You could be the best at what you do, but if you can’t communicate, you’ll struggle with remote work.
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Motivation. When you’re in an office, you can be a hands-on leader more easily. You can pop over to people’s desks, hold meetings together, etc. When running a remote team, you can still do all of those things, but it becomes more difficult. That’s why having great communication channels set up is so important.
Skype chat can be the equivalent of stopping by someone’s desk. Just have everyone on your team on Skype when they’re working. Then that check-in is simple as a chat. Schedule weekly meetings where you meet with the entire team and then smaller groups of people. Do it in a Skype group chat or using a tool like Zoom.
The challenges are definitely there, but with today’s digital resources, there’s a solution to all of them. You just need to figure out which ones work best for you and your company.
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There are a variety of benefits to building a remote team:
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At RemoteHabits we're always trying to improve our interviews, what question should we have asked Nathan Hirsch and Connor Gillivan?
Nathan Hirsch and Connor Gillivan are the owners of FreeeUp, a rapidly growing freelance marketplace catering to professionals and businesses in the eCommerce and marketing industries. Before founding FreeeUp, Nathan and Connor scaled their first business to over $25M in total sales. The two now run FreeeUp full time 100% remote with 35+ contractors located around the world.
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