How do you stay on task?

Interview with Nathan and Connor, owners of Freeeup

We both have our own ways of staying organized and keeping the ship moving forward. Given that most of Nate’s time is spent on interviews, recordings, and phone calls, Google Calendar serves as his main tool for keeping his day on task and moving forward.

On my end, I spend more time working on different growth projects within the business.

I plan out my day the night before to make sure that I allocate enough time to each project that I’m working on. I then follow that game plan each day while allowing for some adjustments when needed.

Thinking of creating your own remote startup? See how Nathan and Connor built a successful and effective remote team from scratch.

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Interview with Ascencia, a content marketer, and avid gig economy professional

I'm a creature of habit. Once I discovered the rhythm that works for me, it's easy just to do the work. Most of my work is routine too (content production), so that helps.

I get bored with something pretty fast, but I'm not too good with changes either. So being a freelancer in the content marketing space works for me, since content production is a routine work, but different with each client. There are rarely 'surprises.'

Usually, at the beginning of the week, I already know what I will be doing during that week. Sometimes if there's too much, I'll make a to-do list, and tackle the tasks one by one as I go through it.

I already have an estimate of the time each task will take, schedule them into my week. By doing this, I can do the actual work mindfully, without thinking about the other tasks.

A forgotten two-year-old Upwork account allowed Ascencia to become a content marketer—see how the gig economy has offered her an alternative path to success.

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Interview with Erin, a virtual assistant with a successful approach to freelancing

I've long stopped fighting myself when it comes to staying on task. Over the years, I noticed that I experience natural cycles of productivity.

There are some days that I feel more energetic and creative, and there are other days that I feel fatigued and bogged down by brain fog.

During the days or weeks that I feel unfocused, I tackle low-brainpower tasks like creating to-do lists. Then, I rest if I need to. When I'm once again feeling more focused, I tackle my to-do lists with lightning speed.

Erin has found freelancing success as a virtual assistant—see her organizational tips & insights into how she picks clients that suit her business.

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Interview with Chanell, a freelance writer and social media manager

This one may sound a little offbeat, but finding a good music live stream on YouTube always helps me keep productivity high.

I have noticed that I write a lot faster and sharper when I am listening to music. It helps me to focus and concentrate more on the content rather than working quietly or with the television on.

I also like to keep a real agenda to keep track of my work for the week. I have noticed that I do a lot better when I can write down my to-do list and check things off. Not only does it give me a sense of accomplishment, but I immediately know what needs to be done first.

I also make a point not to check email until I complete the assignment. If I do not do this, it is easy for me to become side-tracked and handle something else before I am done with the job I initially started on.

Chanell is a freelance writer working from Atlanta that writes about business management tips and video game entertainment threads.

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Interview with Maggie, a senior product manager at HubSpot

I'm a big fan of the old fashioned list. I usually write one each morning.

There isn't a magic formula to my lists - I write out everything I need to do in the day and try to check things off in order of urgency and priority.

It's important to stay focused on the things that really matter in order to achieve my core goals, and try to eliminate the noise.

I've also learned the hard way as a product manager to distribute work, and not try to do it all. That allows the entire team to grow and accomplish things together, but also make mistakes and learn together.

Remote work allows Maggie to live in a small town and excel in her career. Hear about how she stays professionally connected, and her essential career advice for remote workers.

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Interview with Ben, a web developer who freelances from home

Sleep. #1 most important, everyone says it and it's true. I have issues from time to time getting a good sleep (loud neighbors, too hot at night, cat walked on my face at 5AM because she wants food), and when my sleep is garbage, my billable hours tank for the day. Exercise helps as well, but even for that, you need to have had sleep.

The biggest things are to close Steam, pull up work, and just try to stay on task. I find if I can't stay focused (when I catch myself starting to browse news sites for more than 2 minutes), that's usually the time to stop the clock and walk around the house or grab a snack or something.

Try to force it a little, but don't try to force it.

After doing this for over a decade, I have a good sense for when I'm going to need a break.

It helps to always have something in your queue to focus on. If you can't work on the project, then answering emails for a few minutes might be just what you need.

Caffeine is something I avoid, because that tends to become a habit quickly, and loses effectiveness. It's great for the occasional day you have to work, but can't focus, but I try to avoid at all costs using that too often.

Have things to fiddle with. I know fidget spinners were a silly trend mostly, but I have a half a dozen every day objects that I idly play with while I work sometimes, and that's usually enough to burn off whatever makes me want to not work.

Try hard to enforce a specific set of "work" hours. It's a lot easier to be in a routine of "work time", because you find yourself poking your own brain when you're not. If you keep at that long enough, it starts to feel a little odd when you slack off, which helps me get back on task.

Learn the tips and tricks Ben uses to stay productive while working remotely on a hybrid team

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Interview with Jake, a customer success manager for Atlassian

I identify daily tasks and do my best to get them done. Sometimes they get pushed back a day or two, but I always try to be realistic with my goals, or else I just get discouraged, and when I get discouraged, I procrastinate... and then things really get behind.

Jake was burned out on the San Francisco lifestyle—see how he transitioned from working in-office to working remotely for a remote-friendly company.

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Interview with Jenna, a freelance writer who works remotely to help manage her health

• I try to avoid multitasking or working hungry.
• I keep my phone on silent. If I find myself getting distracted by it I’ll put it upside down so I don’t see notifications. I also make sure that notifications don’t get sent to my computer.
• I’ve trained myself to not go on social media constantly anymore; It’s such a time sink. I use it sometimes to get ideas, but I allot time specifically for that purpose instead of scrolling endlessly through my feed.
• Acknowledging when I need a break. Scheduling breaks, too, so I get them no matter what, and not trying to do things all in one sitting. Giving ideas time to breathe is so important!
• I give myself early deadlines a lot to ensure I finish things early, and to put pressure on myself. I might even turn it into a game where I’m seeing how many words I can get out in 2 hours or something like that.
• I like to keep a running list that I can add things to throughout the day, as I think of them, like ideas or things that I just remembered I need to take care of – basically anything that can pull me off task. Then I revisit the list later on when I have downtime.
• Sometimes I procrastinate by working on something else that I need to do (as opposed to doing something mindless). This doesn’t keep me on task but it does help me get things done. For example, cleaning my kitchen when I’m putting off writing an article (or vice versa). It’s weird, but it works.
• Developing more productive habits, like dealing with emails once I read them, and sticking to a schedule.

Jenna started working remotely after realizing her office job was causing health problems—now she works as a freelance writer and writes about self-improvement

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Interview with Lily, an entrepreneur building VR conferencing for remote teams

The best productivity tip I can recommend is to set aside dedicated work time and build it into a routine.

For example, one of my routines was wake up at 7 AM, take my dog for a walk, make breakfast and get to work. At noon I took my dog for another walk and then finish my work and shut down my computer at 5.

For me, having core work ours was the key to my productivity because I knew I wouldn't have time later in the night to get work done.

Lily has almost a decade of remote work experience, now she's building the team collaboration tool of the future with Virtual Reality

Read full interview from Interview with Lily, an entrepreneur building VR conferencing for remote teams.

Interview with Laurel about helping companies transition to remote work

Because I juggle so many clients and projects at a time, time blocking is crucial for me to keep from feeling overwhelmed or reactive.

I have certain chunks of time set aside each week to work on each project, then try to only work on (or even think about) that project during it's slot.

If I find myself low on motivation or getting distracted during work hours, turning on a french Pandora station (if I don't understand the lyrics, they can't distract me from my train of thought), taking a break to run some errands, or taking a quick walk around my neighborhood usually does the trick.

Laurel is an advocate for remote work and helps companies learn how to work remotely through her consulting and writing.

Read full interview from Interview with Laurel about helping companies transition to remote work.