First, we create or plan our ideal workweek – even before we put pen to paper – to make sure the things that we know have to happen weekly are pre-scheduled, recurring and sit at the same time on our calendars.
Then, depending on when we’re at our best – morning or afternoon – we schedule accordingly. Additionally, we encourage leaving buffers on our calendars because life happens.
We are steadfastly committed to respecting boundaries, work-life balance, and the tenet that we work to live and not the other way around.
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We have various start times in the morning, but usually, everybody is connected by 10 am. We have a weekly meeting on Thursday, and the rest of the discussions happen in Mattermost or Kantree. All the work is listed in Kantree, so we do not need a meeting to know who is working on what as this is accessible there.
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Our typical day isn’t much different from a traditional agency office setup—our team logs into Slack when they start their day. The project managers outline tasks and goals for their project teams.
We also utilize Slack bots for daily standups to find out what our team is focused on and if any challenges are in their way.
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There is no typical day. We do not follow a set routine on a daily basis. We all stay in sync on tasks and goals through the use of tools like ClickUp and through constant and consistent communication.
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I’m not sure there is a typical day, but we tend to start the day with a stand up/video call to ensure everyone is clear on our joint priorities and their individual responsibilities.
Apart from that, we allow teams to manage their own time and projects. The organisation completely buys into the concept of our people being responsible for delivering their own outcomes.
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A daily meeting is held every morning at 9 AM with the team where the day's activities are set up
A one-to-one daily catch-up between project lead and each dev (5–10 min) at around 1.30 PM
A close-of-business meet-up is held every day at 5.30 PM with the entire team. At this point, the devs have to share their screens and demo what they achieved during the day
All devs have to commit and push to the Master repo at the latest after evening meet-up
Every Friday the close-of-business meet-up also includes a review of the week passed
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Through Basecamp, the entire team reports on their tasks in the morning. These are goals that they make for themselves during an all hands-on team meeting at the beginning of the week.
If there are any immediate or short term requirements, it is described on Slack and quickly transitions into Zoom discussions. If it is a long term project or brainstorm, it is placed on Basecamp, where we can discuss ideas and answers regarding the actual project, or we book a brainstorming session.
We are very careful not to schedule too many meetings or to message people without a proper description because distraction management is very important for us.
Of course, at the end of the day, we love to see the accomplishments and conclusions of the tasks and projects on Basecamp as well.
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Generally, people come online, they check their Slack and their email, and they have a stand-up meeting where they discuss what the challenges or roadblocks are, and what they plan to do for the coming day. Most of the communication throughout the day will happen in Slack with occasional video calls.
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We’re a small team of three, so our days are pretty synchronous. We have our daily standup just before 9 am; usually, we take that time to break down:
Some days are more meeting heavy than others; usually, my meetings are calls with clients and partners.
Other days are lighter on meetings, so I spend a few hours doing heads-down content work.
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Although it may be a cliche—no two days are the same at AnswerConnect! A typical day usually involves some core aspects; touching base with team members, sharing work with managers for review, identifying areas of focus, and flagging any obstacles.
We all chat regularly via the AnswerConnect.App and are in and out of video meetings using Teleport.video with different people throughout the day.
Friday newsletters, instant access to HR, & the use of GIFs in comms, Fraser and the AnswerConnect team could write a book on remote work best practices. Check out the process of how they make it all work.
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