Everything I'm thinking I need to do or want to do ends up written down.
For a long time, I flipped between all the to-do apps/methodologies you could imagine. I ended up spending a small fortune trying to shoehorn someone else's system into how I liked to work.
That was until I stumbled onto the Bullet Journal system. To say it's changed the way I work would be a huge understatement.
I'm not one of those creative people that make their Bullet Journals look pretty; mine is about as utilitarian as they come, and I wouldn't have it any other way.
I'm a big believer in communication being asynchronous. Instead of leaving Slack/email open all day in the dock, I open it up a few times a day and allocate some time for clearing it out.
This has enabled much longer periods of deep work, since I'm not constantly waiting for email or Slack messages to land on my screen.
Removing work email and Slack from my phone has also yielded very positive gains. It means that when I step away from the office for the day, I can't be tempted to checking in and seeing what might need my attention.
Pagerduty is now the only work-related thing that has kept its place on my phone.
Knowing when to take breaks has been a learning experience that has enabled me to stay on task more often without wanting to drift.
If I find myself getting a bit restless or stuck, I know I'm getting low on focus and will go for a skate for 10 or 15 minutes, or just do some stretches. This allows me to come back revitalised and ready to get back into work.
It's amazing what stepping away from the computer and exercising will do for your focus - and it costs you nothing!
Jacob is a Site Reliability Engineer who believes in asynchronous communication and bullet journaling - learn how he maximizes his daily "deep work" time.
Read full interview from Interview with Jacob, a site reliability engineer.
I eliminate distractions at all costs using a combination of office configuration, productivity tools and sheer willpower.
Musically, I've experimented with different kinds of genres and subscribe to a lot of the "focus"-type playlists on Spotify. Usually, these are mellow, instrumental tracks that I can enjoy without headphones, given that the background noise is low enough.
At my work, we use Rally (a corporate-y version of Trello) and Agile (including daily standup calls), which essentially forces us to state out loud what we're going to do that day to the rest of the team.
Working without this technology in the past, I was a big believer in simple to-do lists. It always feels good to check something off.
With these powers combined, I can usually achieve 2 - 3 hours of flow on a good day, with at least another 2 hours that I'd call "productive".
For Mark, avoiding distractions and sticking to regular hours are perhaps the hardest parts of being a freelancer - learn his secrets to achieving a good workflow.
Read full interview from Interview with Mark, a programmer building bespoke business applications.
Have a Trello board, if your employers don't have one for you, make one yourself. It will really help you stay on track. Don't open any type of social media or news site.
Sleep a decent amount, you won't be productive while sleep deprived, I would know, I tried.
John works remotely while using the latest web development technologies, learn how he works by reading his interview.
Read full interview from Interview with John, a full-stack web developer who works remotely.
My mind doesn't work in perfectly segmented tasks, and I find the times I am hyper-focused and in a state of flow that I don't want to take time off.
The ramp up time is simply too large to risk breaking my focus simply because a timer on my browser told me to stop.
Instead, I just work very organically in terms of rest vs work time. I've never had a problem with reaching my deliverables so I feel like the old saying of "do what works" applies here.
On top of that, just being healthy: eat right, exercise, get enough sleep. That ensures I am performing at my best each and every day.
Learn how Adam started working remotely from a cold-email on Hacker News, to how he's using a local co-working space to grow his business.
Read full interview from Interview with Adam, a UX engineer building his own consulting company.
I write most everything down.
Using things like Evernote (for unstructured text and document scans), Google Drive (tabular data and form-based content) and Wunderlist (for task lists) keeps the clutter out of my brain and frees it up for more creative pursuits.
As a web designer and developer, I need swaths of time in flow to get good work done. When it’s time to get to it, I set my instant messenger on Do Not Disturb, put on some ambient music that won’t distract me too much (Brain.fm is awesome for this) and get the task done.
If I have something particularly finite yet onerous to do, I relocate to another place, like a coffee shop, and commit to not getting back up until the job is done.
Scott is a designer and developer that's been working remotely since 1998, read his interview to learn how he's been successful
Read full interview from Interview with Scott about working remotely for 20 years.
Keeping healthy helps with staying focused.
I try to always get 8 hours sleep a night, go to the gym multiple times a week, take my dog on long walks and eat well (particularly by not keeping junk in the house).
Having long stretches of uninterrupted work with no visual distractions helps me get lots done in a relatively short period of time.
I try to ensure meetings are scheduled in clumps later in the day so I'm not trying to get back into the zone in between them.
Mike got started with remote work after getting an offer from his dream organisation. Learn how he works remotely while working on open source projects and publishing books.
Read full interview from Interview with Mike, a software engineer who works remotely at GitHub.
Aside from my highly streamlined workflow of where my ideas/tasks go and how I can start working on the one by one.
Practicing mindfulness throughout my day is one of the best returns on investments I made in life.
I use Oak app and often listen to sounds of fireplace or rain when working. It helps me keep focus and minimizes distractions.
Nikita is an entrepreneur working on his startup while optimizing his productivity—learn how he organizes his life and work to maximize happiness
Read full interview from Interview with Nikita, an entrepreneur building a website to learn anything.
I've come to believe that a large part of my role is absorbing interruption as much as possible, so it doesn't trickle down to the rest of my team. So it's almost less important for me to stay on task than it is to be able to "pause & resume" that task.
Slack can be a huge distraction - I feel like we could dedicate an entire interview to just that ;) But a few key points are:
Managing presence is important. Knowing when to set "do not disturb" or just exiting Slack completely is a skill worth learning. I also encourage my team to delete the mobile app when going on vacation, and practice what I preach.
We have a lot of social channels, as well as channels that are peripherally interesting (for example, to me that might be #coffee, #gaming, or other product management & customer support-centric channels). I keep those muted and only check them irregularly.
@mention abuse. Training people on the differences between e.g. @channel and @here, and when to use them, helps curb interruptions.
Lastly, remote doesn't mean distraction-free.
Whether it's social media online, or friends and family offline, there's always somewhere else you can divert your attention. Practising deferred gratification helps me stay focused. (For a trivial example, "I'll take lunch right after I finish this PR review.")
Eddie is an Engineering Director - learn how he manages to absorb interruptions and manage information overload while staying productive.
Read full interview from Interview with Eddie, an Engineering Director.
If you are working remotely, then being productive is crucial. It’s a non-negotiable. Some of my productivity tips and tricks are:
I’m a list person. I have a list for everything. Work. Grocery. Things to do. Things I wish I could do. Lists help me stay organized. I make a to-do list every night for the next day. In the morning, after breakfast, I decide how much time I should give to each task. I try to finish each task within my allotted time limit. I cross out all the tasks I finish. That gives you some satisfaction and you move on to the next one instantly.
I treat myself almost daily. If I finish all this work on time, then I spend one hour doing whatever I feel like doing. It could be watching Netflix. Going out with friends. Or even baking something special.
I cut myself from the world when I’m working. Unless a task requires me to communicate with my client, I put my phone outside my work area. That way I won’t feel like checking on my messages every few minutes. I also sometimes turn off the Wi-Fi on my cell.
Recently, I have started listening to podcasts. When I am cooking or doing something that requires little attention, I listen to empowering podcasts. I feel that sets my day for productivity. There’s so much information in podcasts and you listen to these amazing people who have achieved so much in life.
Ayesha is a freelance content writer—learn how she made the leap to remote work while building her blog and raising her family
Read full interview from Interview with Ayesha, a freelance writer that gained early clients through her blog.
Organization is probably the most useful tip I can say.
Honestly when I first started I was semi organized and had to search for things constantly because I always rushed. I know there are deadlines but rushing never helps.
Also, sleep is very important you can work for 2 days straight but your brain will slow down in functionality literally. I remember I forgot how to do something simple cause I stayed awake so long working on a project.
I went to sleep, woke up in 10 hours and took me 10 minutes to finish the task vs the hour I spent on it.
Even if you don't think you need it sleep it will increase productivity.
A nice trick I use in my office is to work when there is nothing to distract me. That is probably the hardest thing to do because there are a million things at home that can distract me.
Snacking is a simple way to keep you focused on task. Just keep a candy bar or a sandwich next to you with a drink the only break you'll need to take is a restroom or cigarette break.
Lastly, taking a break and saving constantly will be a lifeline. Have an auto save function setup for whatever software package you have you can Google a script for it each software package should have one. Not only will the earlier saves be helpful in case you absolutely have to upgrade and it corrupts the save and only previous saves work, but in case you have to go back to an earlier save for whatever reason you are already set.
Taking breaks keeps your head on straight, there is no reason to stress to the point you have a headache that just makes it worse when trying to work on something. I can't count how many times I had to leave my desk for just 5 minutes because the software crashed, or it bugged and you had to default it then reload all scripts.
Michael is a freelance visual effects (VFX) artist, creating 3d models, mockups and videos while working remotely.
Read full interview from Interview with Michael, a VFX artist that works remotely.
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